MANAGEMENT SERVICES DIVISION

SERVICE RELATED FORMS

Form Title	WORD	PDF	PDF FORM
1. Revision of Criteria for Promotion of Academic Staff
1.1 Service Circular Letter No. 1/2022
1.2 Service Circular No. 21/2020
1.3 Guidelines on Promotion Exercise for Academic Staff
1.4 Application for Academic Staff Promotion
2. Application & Assessment Form for Promotion of Staff on DG Grade to Grade 44/48/52
3. Application for Promotion (Administrative & Technical)

DATA & RECORDS

FORM TITLE	WORD	PDF	PDF FORM
IDMS - Request for User Access (View Only)
IDMS - Form to appoint Record Liaison Officer (RLO)
IDMS - Form to appoint Assistant Record Liaison Officer (ARLO)
IDMS - Revoke Access
IDMS - Request for New IIUM Filling Code - Main to Sub Topic 2
IDMS - Request for New IIUM Filing Code - Sub Topic 3
Request for Statistic/Data from HURIS

IIUM FILING & RECORDS MANAGEMENT

MANUALS/DOCUMENTATIONS	WORD/EXCEL	PDF	PDF FORM
IIUM Filing Code (as 14th October 2020)

ATTENDANCE RELATED FORM

Form Title	WORD	PDF	PDF FORM
Application to Changes Staggered Working Hours - Normal & Pregnant Women/Spouse
Application to Changes Staggered Working Hours During Ramadhan
Application to Changes Staggered Working Hours During Ramadhan by Group

EMPLOYMENT (NON ACADEMIC) FORMS

NEW STAFF (REPORT DUTY)

Form Title	WORD	PDF	PDF FORM
Acceptance Form
Statutory Declaration Form
Medical Check Up Form
Staff Personal Details
Details of Previous Services with the Public Bodies
Application for Staff Card
PCB-TP3 Form
Notice of Appointment
Letter of Undertaking (READ ONLY)

CHANGE OF STATUS

Form Title	WORD	PDF	PDF FORM
Acceptance Form for Change of Status
Recommendation Form for Change of Status

RENEWAL OF CONTRACT

Form Title	WORD	PDF	PDF FORM
Acceptance Form for Renewal of Contract
Medical Check Up Form
Notice of Appointment for Renewed Contract Officer

PART TIME

Form Title	WORD	PDF	PDF FORM
Application Form for Part Time Staff

OTHERS

Form Title	WORD	PDF	PDF FORM
Notice of Placement Form
Notice of Secondment Form
Notice of Transfer and Handover Notes

FINANCIAL RELATED FORMS

Form Title	WORD	PDF	PDF FORM
Application for Non-Fixed Allowance(s)
Notification to Stop Payment of Non-Fixed Allowance(s)
Approval for Covering Duties
Allowance Claim for Outstation Transfer
Moving to New House Claim Form
Request to Update Staff Personal Data for Income Tax Purposes
Refreshment Order Form
Overtime Claim Form Basic Salary Below RM2000
Extra Working Hours Claim Form - Basic Salary Above RM2000
Driver Special Task Allowance Claim Form

IT SERVICE/REQUEST FORM

Form Title	WORD	PDF	PDF FORM
Request/Revoke Access to Database/System
Equipment Loan Form
Request for View/Table/Access to Database

TRAINING RELATED FORM

Form Title	WORD	PDF	PDF FORM
Nomination Form for External Training (Administrative & Technical Staff)
Declaration Form for External (training fees is RM 3001 and above)
Menghadiri Persidangan, Seminar dan Lawatan Rasmi ke Luar Negeri

EMPLOYMENT (ACADEMIC)

Form Title	WORD	PDF	PDF FORM
Assessment Form (New Application)
Application for Part-Time Academic Staff for Non-IIUM Staff
Performance Assessment Form (Renewal of Contract)
Joint Appointment / Transfer Application Form
Visiting Scholar Application Form
Performance & Kulliyyah Needs Assessment (Staff After Compulsory Retirement) Form
Application for Academic Incentive Payment / Academic Incentive Payment (Non-Clinical)

ACADEMIC MATTERS 

A. STUDY LEAVE - APPLICATION   FORM

1) FOR LECTURER/LECTURER TRAINEE/ACADEMIC TRAINEE

Title of Forms/Guidelines	WORD	PDF	PDF FORM
a) Important Guidelines for Study Leave
b) Rules and Regulations on Scholarship and Study Leave (as 1st Jan 2018)
c) Application Form for Studies

2) FOR MATRICULATION/CELPAD TEACHER (DG SCHEME)

Title of Forms/Guidelines	WORD	PDF	PDF FORM
a) Important Guidelines for Study Leave on DG Scheme of Service
b) Rules and Regulations on Study Leave for Staff on DG Scheme of Service
c) Application Form for Studies

3) FOR PROFESSIONAL AND MANAGEMENT GROUP

Title of Forms/Guidelines	WORD	PDF	PDF FORM
a) Important Guidelines for Study Leave
b) Rules and Regulations on Study Leave
c) Application Form for Scholarship / Studies

B. STUDY LEAVE - STANDARD APPLICATION  FORM

Title of Forms/Guidelines	WORD	PDF	PDF FORM
a) Booking of Air Ticket(s) - Overseas Only Form
b) Claim for Allowances due to Local Study Leave Form (*Sponsored by MoE only)
c) Reimbursement Form

C. STUDY LEAVE - IN PROGRESS

Title of Forms/Guidelines	WORD	PDF	PDF FORM
a) Progress Report for Students Form
b) Application form for Extension of Study Leave / Fellowship
c) Submission of Thesis Form
d) Academic Assignment for Staff / Academic Trainee on Study Leave

D. STUDY LEAVE - COMPLETION

Title of Forms/Guidelines	WORD	PDF	PDF FORM
a) Completion of Studies Form
b) Notice of Resumption for Duty Form
c) End of Course Allowance Form

ACADEMIC MATTERS 

OTHER APPLICATION

STAFF MOBILITY PROGRAMME

Title of Forms/Guidelines	WORD	PDF	PDF FORM
a) Application form for Academic Staff - Staff Mobility Programme (Outbound)
b) Application form for Administrative and Technical Staff Mobility Programme (Outbound)
c) Borang Menghadiri Persidangan, Seminar dan lawatan Rasmi ke Luar Negeri - * Sponsored by MoE only
d) Notice of Resumption for Duty
e) Report for Staff Mobility Programme

SABBATICAL LEAVE

Title of Forms/Guidelines	WORD	PDF	PDF FORM
a) Application for Sabbatical Leave Form
b) Report on Completion of Sabbatical Leave Form
c) Notice of Resumption for Duty

RESEARCH LEAVE

Title of Forms/Guidelines	WORD	PDF	PDF FORM
a) Application for Research Leave Form
b) Notice of Resumption for Duty

INDUSTRIAL ATTACHMENT / CLINICAL ATTACHMENT / PUPPILAGE

Title of Forms/Guidelines	WORD	PDF	PDF FORM
a) Application Form
b) Notice of Resumption for Duty