RESEARCH MANAGEMENT CENTRE

General Policy on Research Grant

1. General Policy on Research Grant

Guideline on Consultancy Policy

Please click on the link below:

1. Consultancy Policy

Guideline on Endowment A & B Policy

1. IIUM Research Endowment Fund

Guideline on PRGS

1. PRGS Guideline

Guideline on RIGS

1. RIGS 2015
2. RIGS 2016
3. RIGS 2017

Guideline on Research Clusters

Eligibility to Apply

All research groups that meet the basic criteria for the establishment of research cluster (as attached in the below instrument) and approved by the University Research Committee are eligible to call as research clusters.

Membership

Each Cluster should have at least 5 full members.

1. Instrument Research Cluster KPI March 2016
2. Instrument Research Cluster Establishment 1st April 2016

MOA Template and Flowchart

1. Latest Template of MOA *New as of December 2017
2. Legal - Annexure A - Project Proposal
3. Legal - Annexure B - Project Milestones
4. Legal - Annexure C - Project Funding
5. Legal - Annexure D - Project IPR
6. Research Agreement Flowchart

Guideline on IPR & Commercialization

1. Policies & Guidelines for IPR & Commercialization

Guideline on Postdoctoral 

1. Post Doctoral Fellow Scheme 2017 as of December 2017

Guideline on RMC Financial

1. RMC Financial Process & Procedures.

2. Guideline on Advancement

• Salary Deduction Period For Outstanding Advancement
• IIUM Policy on Cash Advancement

3. Guideline on Asset

• New Asset Threshhold

4. Guideline on Payment

• FInance Circular No. 1 2006 - Adoption Treasury Circular Pertaining to Rates Allowances & Mileage Claims for Attend Course
• Finance Circular No. 2 2006 - Adoption Treasury Circular Pertaining to New Rates for Mileage Allowances
• Finance Circular No. 4 2006 - Procedures & Approving Authorities for Overseas Travel
• Finance Circular No. 5 2010 - Standard Rate for Refreshment - Seminar, Workshop, Course, Opening Ceremony, Exam Assistance
• Finance Circular No. 6 2010 - Amendment to Treasury Circular No. 3 2003 & Treasury Circular Letter No. 18 1982 with Regards to Travelling Allowance Rate
• MSD Service Circular No. 3 2015 - Payment of Professional Membership Fees Including Membership of Societies for All Kulliyyah
• MSD Service Circular No. 5 2015 - Guidelines on Supporting Documents Required for Various Claims
• Pekeliling Perbendaharaan Bil. 2 2005 - Kadar & Syarat Bayaran Saguhati Pensyarah,Penceramah & Fasilitator Sambilan
• Pekeliling Perbendaharaan Bil. 3 2003 - Kadar & Syarat Tuntutan Elaun Menjalankan Tugas Rasmi

5. Guideline on Procurement

• Finance Circular No. 1 2012 - Treasury Circular Letter No. 2 2011 with Revision of Approving Authorities
• Finance Circular No. 2 2009 - Revision Financial Policy No. 6 on Delegation of Signing of Official Documents
• Finance Circular No. 3 2008 - Approval Limit for Direct Purchase & Authority of Head Department
• Finance Circular No. 4 2010 - Implementation of Integrity Pact in Government Procurement
• Finance Circular No. 4 2015 - Procedure for Procurement Funded by Non Govt Fund
• Finance Circular No. 5 2009 - Revision of the Approval LImit for Purchase & Procedure for Calling Quotation
• IIUM ICT Policy - Policy for Procurement of ICT Resources (Amended August 2015)
• Purchasing Policies - Edited SFC 22 April 2014 Circular Resolution

Guideline on Publication Fee Facilitation

1. Guideline and Flow Chart for Publication Fee Facilitation
2. Publication Facilitation Fee Application Form

ANNOUNCEMENT ON DECENTRALISATION OF VERIFICATION OF FINANCIAL DOCUMENTS PROCESSES UNDER RESEARCH MANAGEMENT CENTRE

Assalamu ‘alaikum wa rahmatullahi wa barakatuh,

Dear YBhg. Dato’/Prof./Assoc Prof/Asst Prof/Dr./Sir/Madam/Br./Sr.,

We wish to announce that effective from 18^th September 2017 / Monday,  all verification and approval processes of research related financial documents under FRGS and RIGS grants are to be handled by the Head of Research / Deputy Dean in-charge of research at the respective Kulliyyahs / Institutes / Centres.  These financial documents include claims, advancement, reconciliation and procurement.  This is congruent with the decision made by the University Research Committee in its meeting held on 15^th June 2017 to :

1)expedite the verification processes of financial documents;

2)ensure the financial documents comply with IIUM financial guidelines and procedures;

3)facilitate practical, cost - effective and creative improvements from time to time;

4)adopt the best practices of other Research Universities 

Thus, Research Management Centre will no longer accept financial documents for verification and approval under FRGS and RIGS grants except Travelling Approval and Purchase of Equipment Approval (Vote V35000) effective 18^th September 2017.  

Should you need further clarification, please refer to Grant Management Unit at grantmgmt@iium.edu.my or 5019/5009/5017/5008/5431.

Thank you for your continuous support.  Wassalam.

Grant Management Unit  Research Management Centre

Attachment:

1. SOP for Financial Processes
2. Checklist for Financial Processes
3. Request Payment Form
4. Research Advancement Form
5. Research Advancement Report
6. Research Claim Form
7. Travelling Advancement Form
8. Travelling Claim Form

Guideline on IRAGS 

1. IRAGS Guideline

Guideline on P-RIGS

1. P-RIGS Guidelines

Guidelines on Appointment of GRA

1. GRA Guideline

Guideline on Usage Research Grant After Completion Date

Please click this link -> Download here

1. Briefing on Grant Management 2019 Presentation Slide
2. Briefing on Grant Management 2019- Guidelines on Expenses, GRA & Extension

1. Highlights on MOE 2020 Grants 
2. Briefing on KPM Research Grant Application 2020
3. Briefing on Patent Search Guide
4. Amendments to the IIUM Policy and Procedure on Academic Integrity and Honesty 2008
5. (FINAL) Simplified Patent Search Report (MyGRANTS)

Guidelines on Research Initiative Grant Scheme

1. Guidelines on Research Initiative Grant Scheme