RESEARCH MANAGEMENT CENTRE
Policy / Guidelines and Procedures
معلومات الاتصال
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Policy / Guidelines and Procedures
Standard Operating Procedures (SOP)
- RIU 01 - Application of Research Project
- RIU 02 - Approved Application for Research Grant
- RIU 03 - Monitoring of Research Progress
- RIU 04 - Completion of Project
- RIU 05 - Application of Research Assistant
- RIU 06 - Overseas Travelling
- RIU 07 - Application for Reallocation of Budget
- RIU 08 - Handling of Research Project
Guideline on Research Clusters
Eligibility to Apply
All research groups that meet the basic criteria for the establishment of research cluster (as attached in the below instrument) and approved by the University Research Committee are eligible to call as research clusters.
Membership
Each Cluster should have at least 5 full members.
MOA Template and Flowchart
Guideline on RMC Financial
2. Guideline on Advancement
3. Guideline on Asset
4. Guideline on Payment
- FInance Circular No. 1 2006 - Adoption Treasury Circular Pertaining to Rates Allowances & Mileage Claims for Attend Course
- Finance Circular No. 2 2006 - Adoption Treasury Circular Pertaining to New Rates for Mileage Allowances
- Finance Circular No. 4 2006 - Procedures & Approving Authorities for Overseas Travel
- Finance Circular No. 5 2010 - Standard Rate for Refreshment - Seminar, Workshop, Course, Opening Ceremony, Exam Assistance
- Finance Circular No. 6 2010 - Amendment to Treasury Circular No. 3 2003 & Treasury Circular Letter No. 18 1982 with Regards to Travelling Allowance Rate
- MSD Service Circular No. 3 2015 - Payment of Professional Membership Fees Including Membership of Societies for All Kulliyyah
- MSD Service Circular No. 5 2015 - Guidelines on Supporting Documents Required for Various Claims
- Pekeliling Perbendaharaan Bil. 2 2005 - Kadar & Syarat Bayaran Saguhati Pensyarah,Penceramah & Fasilitator Sambilan
- Pekeliling Perbendaharaan Bil. 3 2003 - Kadar & Syarat Tuntutan Elaun Menjalankan Tugas Rasmi
5. Guideline on Procurement
- Finance Circular No. 1 2012 - Treasury Circular Letter No. 2 2011 with Revision of Approving Authorities
- Finance Circular No. 2 2009 - Revision Financial Policy No. 6 on Delegation of Signing of Official Documents
- Finance Circular No. 3 2008 - Approval Limit for Direct Purchase & Authority of Head Department
- Finance Circular No. 4 2010 - Implementation of Integrity Pact in Government Procurement
- Finance Circular No. 4 2015 - Procedure for Procurement Funded by Non Govt Fund
- Finance Circular No. 5 2009 - Revision of the Approval LImit for Purchase & Procedure for Calling Quotation
- IIUM ICT Policy - Policy for Procurement of ICT Resources (Amended August 2015)
- Purchasing Policies - Edited SFC 22 April 2014 Circular Resolution
Guideline on Publication Fee Facilitation
ANNOUNCEMENT ON DECENTRALISATION OF VERIFICATION OF FINANCIAL DOCUMENTS PROCESSES UNDER RESEARCH MANAGEMENT CENTRE
Assalamu ‘alaikum wa rahmatullahi wa barakatuh,
Dear YBhg. Dato’/Prof./Assoc Prof/Asst Prof/Dr./Sir/Madam/Br./Sr.,
We wish to announce that effective from 18th September 2017 / Monday, all verification and approval processes of research related financial documents under FRGS and RIGS grants are to be handled by the Head of Research / Deputy Dean in-charge of research at the respective Kulliyyahs / Institutes / Centres. These financial documents include claims, advancement, reconciliation and procurement. This is congruent with the decision made by the University Research Committee in its meeting held on 15th June 2017 to :
1)expedite the verification processes of financial documents;
2)ensure the financial documents comply with IIUM financial guidelines and procedures;
3)facilitate practical, cost - effective and creative improvements from time to time;
4)adopt the best practices of other Research Universities
Thus, Research Management Centre will no longer accept financial documents for verification and approval under FRGS and RIGS grants except Travelling Approval and Purchase of Equipment Approval (Vote V35000) effective 18th September 2017.
Should you need further clarification, please refer to Grant Management Unit at grantmgmt@iium.edu.my or 5019/5009/5017/5008/5431.
Thank you for your continuous support. Wassalam.
Grant Management Unit Research Management Centre
Attachment:
- SOP for Financial Processes
- Checklist for Financial Processes
- Request Payment Form
- Research Advancement Form
- Research Advancement Report
- Research Claim Form
- Travelling Advancement Form
- Travelling Claim Form
Guideline on Usage Research Grant After Completion Date
Please click this link -> Download here
- Briefing on Grant Management 2019 Presentation Slide
- Briefing on Grant Management 2019- Guidelines on Expenses, GRA & Extension
No. | Title | Format |
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1. | Securing International Grants by Prof. Dr. Stefanie Shamila Pillai | ![]() |
2. | A Sharing Session on Securing International Research Grant for Social Scientists | ![]() |